Whether you’re outgrowing the current office you’re renting, or simply looking for a fresh start - moving to a new location can help your business flourish whilst creating a more efficient and engaging environment.
Here are the 17 signs that suggest it might be time for a new office.
1. Insufficient Desk Space
It can be a challenge for employees to work efficiently if the workspace feels too small. Cramped conditions can make concentrating hard, whilst a lack of personal space can feel uncomfortable, and negatively impact performance.
When staff members compete for elbow room, it clearly indicates that your organisation has outgrown its space and a move to a larger office is necessary.
2. Lack of Meeting and Collaboration Areas
Lack of desk space can make individual work challenging, but lack of meeting spaces and collaboration areas can also limit productivity.
If your team constantly struggles to find available quiet spaces, this is a sign that your workspace is limiting your business potential, and it is time to move.
If you regularly require meeting rooms, you should consider moving to a managed office as they offer dedicated amenities, ensuring you never need to prebook.
3. Outdated Infrastructure
Unreliable heating/cooling systems, poor internet connection, and old electrical circuits can have a negative impact on daily operations. When staff are dealing with outdated technology or uncomfortable working conditions, it’s a clue that your workspace is not fit for purpose.
Moving to a new office will increase operational efficiency and improve staff satisfaction and retention.
4. Poor Natural Light
Natural light is a key factor for employee well-being. If your office relies heavily on artificial lighting, staff could be affected by fatigue, eye strain and headaches. If your employees often feel tired or less motivated, this is an indicator that you need a better-lit workspace.
5. Location Is Hard to Reach
An office location that is hard to reach can inconvenience both clients and employees. If your office is far from public transport or lacks parking facilities, it could lead to delays or potentially lost business.
When reaching your workspace becomes difficult, this is a sign that you need to relocate to a more accessible area.
6. Anticipated Business Growth
If you are planning for future business growth, it is a good idea to consider moving before you outgrow your office. Recruiting or expanding operations will demand a larger space, so it is a sign you need to move if your current office can’t accommodate this growth.
7. Rising Rental Costs
Office rental prices can rise sharply, especially in cities like London. If your rent has risen, this can make your current office financially unsustainable. Rent increases can put pressure on your finances, signalling it might be time to relocate to another area.
It is important to note that London offers a wide range of serviced offices at different price points, so you may not have to move far to find a new workspace that better fits your budget.
8. Lack of Branding Opportunities
Your office should reflect your company’s identity. If your workspace doesn’t allow for branding or customisation, it could affect employee pride and the impression you make on clients.
Moving to a space which offers greater design flexibility can reinforce your brand and create a more cohesive company image.
9. Energy Inefficiency
Many older buildings are energy inefficient, raising utility bills and your carbon footprint. If your office has inefficient lighting, cooling or heating, you could be paying more than you need to. Moving to an energy-efficient building can help lower bills and support your business’ sustainability goals.
Additionally, becoming more sustainable can boost your corporate social responsibility efforts and help to attract environmentally conscious employees and clients.
10. Accessibility Issues
Accessibility is about more than just compliance. It is about ensuring that your space is inclusive for employees and visitors. If your current building lacks ramps, lifts or accessible bathrooms, it can pose a challenge for those with individuals with mobility needs.
When accessibility is limited, it is evidence that your workspace isn’t inclusive, and a move to a new space should be prioritised.
11. Need for Improved Security
As a business grows, so does its security requirements. If your office doesn’t include advanced security systems such as CCTV or keycard access, it may not offer the protection your company needs.
A new office with up-to-date security measures will give you peace of mind, knowing your employees, data, and equipment are protected.
12. Poor Impression
An outdated, poorly maintained office will impact a client’s perception of your organisation. If you start receiving negative feedback regarding the appearance of your office, it is time to consider upgrading.
A stylish, modern workspace will enhance your brand image and provide a lasting impression on clients and visitors.
13. Lack of Wellbeing Amenities
Business centres that lack amenities such as gyms, fitness studios or quiet spaces can have a negative effect on morale as employees often miss opportunities to unwind during the workday. If your building doesn’t offer areas for downtime or exercise, it is a sign that moving to a space with well-being facilities could improve work-life balance.
14. Challenges Attracting New Talent
In competitive markets like London, your office space can be a factor in attracting top talent. If your workspace is outdated or hard to access, it could be turning potential candidates away.
When recruiting becomes more challenging, and your current space puts potential employees off, it is a strong signal that it's time to move. Relocating to a new workspace with modern and unique features can help you attract and retain the best employees.
15. Difficulty Supporting Hybrid Work Models
Hybrid working has increased dramatically since the pandemic. If your workspace lacks the infrastructure to support remote work, it may limit your ability to adapt to this working style.
Moving to an office with video conferencing systems, flexible seating arrangements, and dedicated internet will ensure your company supports hybrid working.
16. Low Employee Productivity or Morale
If your employees don’t feel good about coming into the workplace, it’s time to move. It could be a combination of any of the factors mentioned on the page.
A new workspace can re-energise the team and provide an environment which boosts productivity and satisfaction.
17. Wanting to Start Fresh
Sometimes, an organisation just needs to start fresh. Whether you’re rebranding or need to leave behind a space that isn’t suitable anymore, a new office can symbolise a clean slate. It can also help inspire your team, boost creativity and mark the start of a new direction for your company.
Recognising when to move office is crucial. It may seem daunting, but relocating can provide opportunities for business growth and improved employee satisfaction and efficiency. By proactively addressing these concerns, you can provide a workspace for your organisation to thrive.
